Spill is more than a wellbeing initiative: it actively improves wellbeing for employees in need.
‘Implementing an employee wellbeing initiative’ might sound like HR ate a textbook, but any People people out there will know that it just means taking an action to make someone feel happier, safer, more valued or more productive at work.
At Spill, we think there are 5 key ingredients for baking wellness into your company culture.
5 pillars of employee wellbeing
- Give people space
- Give people security
- Give people autonomy
- Give people goals
- Give people support
But sometimes you just need a great big list of good ideas, right? We hear you. Here are loads of small (but meaningful) changes you can make to boost mental health and employee wellbeing in your company today.
A great big list of good ideas
1. Change your Slack status when you're not working 🥑
If you're on a run, add a jogger emoji. If you're taking a lunch break, may we suggest the avocado? This does two things: makes sure your break goes undisturbed, and also normalises the idea of taking lots of little breaks during the day.
2. Take part in 'Deep Work Wednesdays' 💡
Encourage anyone who’d like to participate to block out their calendar, turn off Slack notifications and add an out-of-office to their email for the whole of Wednesday. It's a chance to enjoy some juicy 'flow state' work with no distractions. ‘Meeting-free Wednesdays’ is another variation.
3. Let Them Go Walking 🚶🏻
Once a month, send your team a 45 minute invitation to get outdoors. At Spill we choose the warmest forecast day, and set up a Slack channel to share pictures, too. It’s our British equivalent to the founder of Patagonia's famous ‘Let them go surfing’ philosophy.
4. Criticise verbally, but put praise on paper ✍️
Encourage managers to deliver constructive criticism over a one-on-one call rather than written down. That’s because it’s easier to control your tone and tell when a comment is being misinterpreted. Praise is best received in writing and in public, so it gives people the added emotional payoff of feeling respected and recognised by others.
5. Talk to colleagues more often, but for less time 👂
When we’re working in the same room, people tend to communicate little and often throughout the day. But we have a tendency when we work remotely to cram all of our talking into a 30 minute call at the end of the day. It might feel more efficient, but with less chance for non-work related chat or informal collaboration, it makes us feel more disconnected in the long term.
6. Share what you won’t do (not just what you will) 🙅
In team meetings and standups, get your team to share which tasks are being de-prioritised – as well as the reasons why – to help people feel more in control of their workload.
7. Be vocal about taking holiday 🏝
Take your full holiday allowance and encourage others to do the same. Talk to colleagues about taking time off openly and positively. Avoid saving it all up for the end of the year, too, because frequent breaks are more beneficial for our wellbeing and working relationships.
8. Define your company’s ‘reasonable hours’ – and stick to them ⏰
Use a scheduling feature to send all work communications within those hours. That includes Slack messages, emails, calls and Whatsapp. You can borrow our template to create your own ‘Right to Disconnect’ policy, too.
9. Create honest feedback loops ♻️
Define a way for people to report concerns about the business. Always make sure there’s an anonymous way, for maximum honesty. Collect this feedback and find a forum to talk about concerns and solutions publicly.
10. Say “I don’t know” more often 🤷
And encourage the entire senior team to do the same. Not only does it feel kind of liberating, but it helps to shatter the illusion of perfectionism for others in the business.
11. Welcome new joiners thoughtfully 👋
Introduce a buddy system for newbies to help them settle in. Pre-populate their diary with relevant meetings for the first couple of weeks and create an FAQ document to answer all the questions you had when you first started. This will help to remove some unknowns, especially if they’re joining remotely. Consider setting a budget for workers to set up their workspace at home, or provide access to co-working spaces if that’s more practical.
12. Encourage connections across teams and generations 🤝
This could be as simple as cross-functional workshops or giving people the time to pair on tricky tasks. Reverse mentoring is also a good way to share experiences across levels of the business. Pairing a junior worker with someone more senior in the company and asking them what they’d like to share can result in a skill swap that might not have come about naturally.
13. Be open about mistakes and missteps 🤦🏻
Even at a company level. Urge teams and individuals to talk about what you tried, why it failed this time, what you learned and most importantly, what you might do differently next time. This helps to create a sense of psychological safety so people are more comfortable to take risks and call out problems.
14. Keep core working hours 🗓
Offer flexible hours around a calendar of core collaboration times so that your team is empowered to work when they feel most productive. By helping people to fit their working day around other responsibilities, you’ll probably find that people are more focused and productive when they’re online.
15. Introduce Mental Health Days 🧠
Some businesses choose to schedule these in, but a particularly powerful way to implement paid mental health days is to let people take them unplanned and at short notice. This lets people reset when they feel exhausted or overwhelmed, lowering stress levels and reducing the risk of serious burnout. Mental Health Days can also nurture a level of trust between managers and employees, because no one has to phone up with a faux frog in their throat to spend a day looking after themselves.
16. Include personality fit on your job descriptions 👥
Getting the right personality in the right job means someone is less likely to find the work stressful (or boring) once they start. Aligning personal values with job goals helps to keep people more motivated and generally happier. Your description is great for filtering candidates, but it’ll also prove useful for 121s and reviews once your new hires are in the company.
17. Give unconditional praise 💙
Find a way for colleagues to offer each other unconditional praise. That’s praise which is unrelated to performance at work. It’ll help people to feel like their personalities are valued within the team, and it stops people craving recognition through over-working. We use Spill’s Wall of Praise feature.
18. Introduce a recharge day
This is an extra day given to all team members that isn’t taken from their annual leave allowance. A company bank holiday helps people to reset and recharge without the fear of missing progress or needing to catch up while everyone else is at work.
19. Try a walking meeting 🌳
This one’s easy. Encourage the team to add a bit of movement into their schedule without sacrificing productivity. Help this catch on by adding a walking emoji to your calendar events.
20. Get your managers together regularly 🏢
Organise a regular informal catch up so that managers have a chance to share their experiences and work out solutions for supporting individuals together. Having someone there from the People team also gives the business a chance to reflect on the existing ‘party line’ and revise policies to better reflect your team’s needs and challenges.
21. Train volunteers as dedicated Mental Health First Aiders ⛑
This training helps people to spot early signs of mental ill-health in their co-workers. They’ll be able to offer reassurance to anyone who might be struggling and signpost people to the right support. They can also complete mental health risk assessments for any planned team activities.
22. Write your own mental health policy 📄
Getting your approach to mental health training and support on paper shows people inside and outside of your business that you really care about your team’s mental wellbeing – and that you’re prepared to act when someone’s struggling. If creating a detailed document on this stuff sounds intimidating, we’ve written a template to help you build your very own mental health policy.
23. Add some standing desks 💻
Not only do these help to mitigate some of the health risks associated with sitting for 8-ish hours a day, but adding some variety to your workspace gives people more autonomy over how, when and where they engage with work.
24. Set aside time for your team to volunteer 🦮
Whether it’s helping at the local food bank or dog walking for your elderly neighbour, volunteering has been shown to boost self-esteem, confidence and social skills while combating symptoms of stress. Get colleagues to report back on their achievements in a team meeting for double the feel-good factor.
25. Don't talk about working late 💤
Throwaway comments about working until midnight on a Sunday may seem harmless, but over time they affect expectations, and expectations become your culture. If you do work late, it should be by choice, so instead of saying "I stayed up until 10pm finishing that presentation", just say "I finished that presentation".
Spill boosts your team's wellbeing by giving them easy access to next-day therapy sessions
26. Send real post 💌
Whether it’s a postcard or something more substantial, send something hand-written to recognise and reward people who have met or exceeded their targets at work. (Or just to say hello, that’s nice too.)
27. Make taking holiday a team KPI 🏖
And check in on progress regularly. This shows people that you mean business about not doing business. Alternatively, you can establish a minimum holiday allowance per quarter or term, and hold everyone to account.
28.Organise social activities that no-one can win at ⛰
This is a great leveller. Rather than a summer sports day which might amp up competitiveness between team members, activities we can never have full control over can be more humbling – and are great for team bonding. Think hiking, pottery or games of chance.
29. Add a wellness hour into your week 🧘
Wellness activities can be shared or individual, but giving people the time and permission to pursue them is important. You could try a series of sessions, where you host an expert (or nominate someone from your team) to guide you through some simple yoga, sleep, meditation or breathing techniques, for example.
30. Tell people when you’re having an off-day 💬
This normalises opening up about your emotions, and recognises that we can’t possibly be firing on all cylinders all day, every day. At Spill, we’ve added a ‘Not feeling 100%’ option as a Slack status for this very reason.
31. Get some plants 🪴
Biophilic design means adding natural elements like water and greenery to your workspace. Plants can improve air quality, and there’s loads of evidence that our brains are less stressed and more focused when we can access nature easily. Just ask the forest bathers in Japan. Taking care of plants is good for us too, so set up an office plant adoption system to spread the joy.
32. Let more light into your workspace ☀️
If you share an office, maximise the natural light available by moving furniture away from windows and adding transparent partitions instead of solid ones. This can help us regulate our circadian rhythm, boosting our performance during the day and deep sleep cycles at night.
33. Share a list of lunch options within walking distance 🍣
You can crowd-source this from the team. It’ll encourage people to leave the office at lunchtime, and might help to break the habit of grabbing whatever ham and cheese sandwich happens to be closest. (No disrespect to ham and cheese intended.)
34. Avoid sharing news in work channels 📰
It’s easy to get political by accident. Some people also find thinking about global events outside of their control quite overwhelming, which can contribute to anxiety.
35. Write ‘user manuals’ ✏️
Individual user manuals are designed to help people understand differences in working styles within their team. Did you know Dave hates it when you chase him over Slack, but Diana finds it super useful? Your manual might be easier to fill in with multiple choice answers, but it’s always good to give people a little space to explain, too.
36. Start a cycle-to-work scheme 🚴
Exercise makes your brain release all kinds of feel-good chemicals. Cycle-to-work is a government-funded initiative that helps people to save money on a bike and bike equipment. Don’t forget that you’ll need somewhere for people to keep their bikes safely at work, too.
37. Organise a coffee roulette ☕️
This is a relaxed way for colleagues from different teams to stay in touch and get to know each other better. You’ll just need a system to ‘matchmake’ coffee drinkers randomly.
38. Teach better boundaries 🚧
As a manager, it’s important to be clear about how you can and can’t help the people in your team. And modelling how to set clear boundaries is helpful to everyone’s self esteem in the long run. Teach people how to say ‘yes’ to the person, but ‘no’ to the task. Find out how to set healthy boundaries at work.
39. Take holidays into account when planning deadlines 🗺
A good way to show respect for people’s planned time off is to build your team’s holiday time into all execution plans. This stops people coming home to a full inbox, an unrealistic to-do list or a looming project deadline. Nothing good ever came from looming.
40. Regular retrospectives 🏆
This gives each team a chance to celebrate their successes and think about how they might work better together going forwards. Remember to assign a specific person to complete each action which needs to be taken, and begin each retro by revisiting your insights from last time.
41. Encourage emotional 121s 💙
Ask managers to set aside time in 1-2-1s to find out how their report is doing personally – separate to feedback or performance-related discussions. Having a space to really talk stops emotions from spilling out into other, less productive places at work. If talking about feelings doesn’t come naturally, we’ve written some tips about how to become a more empathetic manager.
42. Give everyone a chance to input 🗳
The best ideas can come from anywhere, and we all like to be listened to. Create a rolling ideas document for the business with a fair system for upvoting. Decide on a threshold to take action, for example, any idea with more than 10 votes will get an implementation plan (and earn a pizza lunch for the contributor).
43. Involve your team in their KPIs 🎯
Let people pitch what they want to work on each quarter, and help managers to co-create KPIs with their team. This gives people more autonomy over their work and helps them to grow in a direction they choose.
44. Let people learn from one another 👀
One of the best ways to retain information is to teach it. Allow job shadowing or job swapping in quiet times. This involves a little bit of planning to make sure both people get the most out of the experience, but it’s a brilliant way to build rapport between teams and get a fresh perspective on the business.
45. Encourage horizontal moves 👍
People need to feel in control over their own career paths. It’s easy to assume someone wants that shiny promotion, but maybe they’re not looking for more responsibility right now. Don’t lose good people because they feel pressured to keep moving upwards. Listen to their needs, let them try out different roles and encourage horizontal moves within the company.
46. Get an office doggo 🐶
Having an office pet can boost morale and lower stress, giving people a chance to take conscious breaks from work with a welcome furry distraction. It’s important to ask the whole team before you declare your office pet-friendly, mind – allergies and phobias are an obvious reason that a dog might not be the answer to boosting employee wellbeing all round.
47. Give managers mental health training 🧠
Helping managers to spot early signs of burnout or poor mental health and equipping them to intervene can make a massive difference to your team’s wellbeing in the long run. Moderated 1-2-1 sessions between a manager and a therapist are also a great way to help leadership teams cope with the emotional labour of managing other people.
48. Record big meetings 🎤
Stop anybody on holiday from feeling like they’ll miss out by recording your team meetings and sharing it publicly afterwards. This is also good practice for stakeholder interviews and user research calls, as long as you get permission from the interviewees. It’s a low-effort way to make sure anyone in the business can benefit from the insights you’ve learned.
49. Find a way to get people thinking about how they feel 🤔
We know that getting people to fill in a survey about how they’re feeling can be a daunting task for the People team, but the benefits can be massive. Keeping your survey short and easy to fill in goes a long way to getting the responses you need. Once you have that data, you can track your company mood overall, see how it changes over time, and act quicker if things take a dip. Find out how to create your own wellbeing survey.
50. Do personality and strength tests for the whole company ⚖️
This is a good way to nurture understanding and improve relationships between colleagues. It’s also interesting to see how well balanced your team is. Depending on your results, they might guide you to do, share or present things a bit differently. Try the Big Five or the TypeFinder® Personality Test.
51. Give your team access to proper therapy 🗣
When someone’s mental health is flagging, they can’t possibly do their best work. But it’s not enough to offer support once someone’s already feeling unwell. Giving your team access to an external resource like therapy can proactively prevent burnout and improve productivity. It also takes the pressure off your managers by giving them somewhere confidential to signpost people towards. Just one course of therapy is shown to lower anxiety by 54%.
So, there we have it. 51 big ideas to boost your team's wellbeing. And if you're wondering how to prioritise or measure the stonking success of any of these initiatives, an employee wellbeing survey is a great place to start.
A survey will help you get a better picture of how people in your team are feeling, and act quickly when issues arise. Find out how to create your own wellbeing survey.
Download our free employee wellbeing survey template
Spill boosts your team's wellbeing by giving them easy access to next-day therapy sessions